Privacy Policy

At IRONMAN.com, we are committed to safeguarding your privacy online. We want to assure our users that IRONMAN.com will not willfully disclose any specific individual information about you to any third party unless you give us your express permission to do so.

WORLD TRIATHLON CORPORATION ONLINE PRIVACY AND COOKIE POLICY

Last Updated: May 31, 2018

We appreciate your interest in our sport events, races and competitions (“Events”), our event website (ironman.com) and our mobile apps and social networking pages, profiles, and feeds that post or display a link to this privacy policy), (collectively, our “Services”). Privacy protection is very important to us and we are committed to protecting and respecting your privacy. This privacy policy sets out information about how we collect, store, process, transfer and use data that identifies you or makes you identifiable as a natural person (hereinafter "personal data").

1. Who is data controller of your personal data?

We, that is World Triathlon Corporation, 3407 W. Dr. Martin Luther King Jr. Blvd Suite 100, 33607 Tampa, Florida (“WTC” or “we”) are the data controller. We are responsible for, and control, the processing of your personal data.

If you wish to contact us, you can find our contact details at the end of this Privacy Policy.

The registration for our Events will, in some cases, be provided by third-party event registration services, such as active.com ("Registration Partners"). Our Registration Partners process the payment for our Events independently, WTC does not have any access to information concerning the payment. For this reason, this Privacy Policy does not apply to the payment processing by our Registration Partners, and we encourage you to check the privacy policies of our Registration Partners to learn about their privacy practices. As far as our Registration Partners collect other personal data necessary for the registration, they act on our behalf and this Privacy Policy applies to these processing activities.

2. What personal data do we collect?

In the context of rendering our Services, we may collect personal data about you. This personal data regularly includes the following:

  • If you register for an Event (Registration without Registration Partners). Username, password, name, email address, phone number, birth date, gender, information on medical condition, emergency contact information, registration number, credit card number, billing address, and other payment information and other information you provide during registration.
  • If you register for an Event (Registration with a Registration Partner). Username, password, name, email address, phone number, address, birth date, gender, information on medical condition, emergency contact information, registration number and other information you provide during registration.
  • If you register for our website. Username, password, name, email address, phone number, birth date, gender, and other information you provide during registration.
  • If you contact us via our website, email, phone or mail. Name, email address, phone number, address and other information you provide.
  • If you subscribe to our newsletter. Name, email address, marketing campaign information such as your reaction to our marketing and your interest in our Services.
  • If you merely use our website. IP address, network file system, access times, domain name, browser data, browser type and language, device type, device ID, Uniform Resource Locators (URL), operating system, language preferences, information on your usage of our websites and online activities.
  • Information we collect during your participation of our Event. Information on your performance, such as your starting number, your place in the rankings, other information in the context of your ranking and any other information you provide us during the Event.
  • Information we collect from social networks. When you interact with our Services through various social media, such as when you login through Facebook or when you follow WTC or share WTC content on Facebook, Twitter, Instagram or other sites, we may receive information from those social networks including your profile information, picture, user ID associated with your social media account, friends list, and any other information you permit the social network to share with third parties. The data we receive is dependent upon your privacy settings.

3. How do we collect your personal data?

Personal data is collected in many ways and may include:


  • Personal data you provide to us: Most of the personal data we receive comes to us voluntarily from our users in the course of using our Services, such as when visiting our website, registering and participating in our Events or communicating with us.
You are free to choose which information you want to provide to us or whether you want to provide us with personal data at all. However, some information, such as information requested in the registration procedure and information collected during the Event may be necessary for the performance of our contractual obligations in the context of your Event participation. Without providing this data, you will not be able to enter into a contract with us, such as registering for our Events.

  • personal data collected via technology: As you use our websites, we may collect information through the use of cookies. Please see Section 9 for more information.

  • personal data we receive from others: We may receive personal data about users from third parties such as our Registration Partners, social media sites, Marketing Partners (as defined below) and law enforcement agencies.

4. Why and on which legal basis do we collect and use your personal data?

The reasons for using your personal data may differ depending on the purpose of the collection. Regularly we use your data for the following purposes and on the following legal grounds:

  • We use your personal data in order to perform our contractual services or for the preparation of entering into a contract with you. If you register for our Events or if you contact us to register for our Events, we use your data to conduct our Events and make your participation in our Events possible. Information we use includes: information we need to contact you or otherwise communicate with you, e.g. to send you administrative information, registration and Event information to process your Event registration and participation; information for payments processing; information to respond to your comments and questions and provide customer service; if you are a registered user, information to manage and create your account.
  • We use your personal data if justified by our legitimate interests. The usage of your personal data may also be necessary for our own business interests. For example, we may use some of your personal data to evaluate and review our Events and overall business performance, create financial statements, understand you and your preferences to enhance and individualize your experience and enjoyment of our Services, improve our Services, and identify potential cyber security threats. If necessary, we may also use your personal data to pursue or defend ourselves against legal claims. We may use your personal data to provide you with individualized marketing. For instance, we deliver targeted advertising messages to you on our websites and elsewhere on the Internet. If you have participated in our Events before, we may use your email address to provide you with information on similar events.
  • We use your personal data after obtaining your consent. In some cases, we may ask you to grant us separate consent to use your personal data. You are free to deny your consent and the denial will have no negative consequences for you. You are free to withdraw your consent at any time with effect for the future. If you have granted us consent to use your personal data, we will use it only for the purposes specified in the consent form.
This also includes our marketing campaigns. If you sign up to our email newsletter or when providing us with your email address allow us to use this email address for email marketing, we will use your personal data in our email marketing campaigns. You may unsubscribe from our email newsletter at any time [unsubscribe from this list]. You may also contact us via email, phone or mail at the addresses provided at the end of this document to request that we remove you from our email list. 
  • We use your personal data to comply with legal obligations. We are obligated to retain certain data because of legal requirements, for example, tax or commercial laws or we may be required by law enforcement to provide personal data on request.
We will only use your personal data for the purposes for which we have collected them. We will not use your personal data for other purposes. We do not use your personal data for automated individual decision-making.

5. With whom do we share your personal data?
As required in accordance with how we use it, we will share your personal data with the following third parties:

  • Service providers and advisorsThird party vendors and other service providers that perform services for us and on our behalf, which may include marketing campaign services, providing mailing or email services, tax and accounting services, services related to the registration and organization of our Events, payment processing, data enhancement services, fraud prevention, web hosting, or providing analytic services. These third parties include: Gulfspring Timing, Mika-Timing, Google Analytics. Any such service providers will by appropriate data processing agreements be bound to only process the data on our behalf and under our instructions.
  • Marketing Partners. Provided you have granted your consent, we may disclose your personal data to our third-party sponsors and marketing partners (collectively, "Marketing Partners") to allow them to market their products or services to you, and measure the effectiveness of their marketing campaigns, promotions, endorsements and sponsorships or for other marketing purposes.
  • Event Photographers. If you participate in our Events and have given us consent to do so, we will disclose your bib number, name, email address and phone number to the Event photographer, who may contact you with photos from the attended Event.
  • Purchasers and third parties in connection with a business transaction: Personal data may be disclosed to third parties in connection with a transaction, such as a merger, sale of our assets or shares, reorganization, financing, change of control or acquisition of all or a portion of our business, or in the event of a bankruptcy or similar proceedings.
  • Law enforcement, regulators and other parties for legal reasons: Third parties as required by law or subpoena or if we reasonably believe that such action is necessary to (a) comply with the law and the reasonable requests of law enforcement; (b) to enforce our legal claims or to protect the security or integrity of our Services; and/or (c) to exercise or protect the rights, property, or personal safety of WTC, our athletes, visitors, or others.
  • The public: The official rankings and information justifying the ranking will be disclosed to visitors of our event and on our website.

 6. How long do we keep your data?

We will store personal data for as long as necessary to fulfil the purposes for which we collect the data, in accordance with our legal obligations and legitimate business interests. Afterwards, or at the end of the statutory retention times, the personal information will be deleted. For example, national commercial or financial codes may require to retain certain information for up to 10 years.

7. How do we protect your information?

We implement a variety of security measures to maintain the safety of your personal data when you use our Service. In the event that any information under our control is compromised as a result of a breach of security, we will take reasonable steps to investigate the situation and, where appropriate, notify those individuals whose personal data may have been compromised and take other steps, in accordance with any applicable laws and regulations.

8. How do we safeguard your personal data when there is an international transfer?

In certain cases, we transfer personal data to countries outside the European Union or the European Economic Area. For example, where we disclose personal data to our affiliate World Triathlon Corporation, personal data will be transferred and processed in the USA. This may mean that your personal data will be stored in a jurisdiction that offers a level of protection that may, in certain instances, be less protective of your personal data than the jurisdiction you are typically a resident in.

For this reason, we have entered into guarantees to ensure appropriate safeguards. If we transfer information from the European Union to third parties outside the European Union and to countries not subject to schemes which are considered as providing an adequate data protection standard, we will enter into contracts which are based on the EU Standard Contractual Clauses with these parties.

If you wish to inquire further about the safeguards we use, please contact us using the details set out at the end of this Privacy Policy.

We will take reasonable steps to ensure that your personal data is treated securely and in accordance with applicable law and this Privacy Policy.

9. Cookies and Similar Technologies

The Services uses cookies, flash objects, web beacons, file information and similar technologies to distinguish you from other users of the Services. This helps us to provide you with a good experience when you browse the Services and also allows us to improve the Services.

Cookies are pieces of code that allow for personalization of the Services experience by saving your data such as user ID and other preferences. A cookie is a small data file that we transfer to your device's hard disk (such as your computer or smartphone) for record-keeping purposes. 

We use the following types of cookies:

  • Strictly necessary cookies. These are cookies that are required for the essential operation of the Services such as to authenticate users and prevent fraudulent use.
  • Analytical/performance cookies. These allow us to recognize and count the number of visitors and to see how visitors move around the Services when they are using it. This helps us to improve the way the Services works, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognize you when you return to the Services. This enables us to personalize our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
  • Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it, and the marketing messages we send to you more relevant to your interests. We may also share this data with third parties who provide a service to us for this purpose.
  • Third party cookies. Please be aware that advertisers and other third parties may use their own cookies tags when you click on an advertisement or link on our website. These third parties are responsible for setting out their own cookie and privacy policies.
How to manage cookies? The cookies we use are designed to help you get the most from the Services but if you do not wish to receive cookies, most browsers allow you to change your cookie settings. Please note that if you choose to refuse cookies you may not be able to use the full functionality of the Services. These settings will typically be found in the "options" or "preferences" menu of your browser. In order to understand these settings, the following links may be helpful, otherwise you should use the "Help" option in your browser for more details.
We also use clear gifs in HTML-based emails sent to our Customers to track which emails are opened and which links are clicked by recipients. The information allows for more accurate reporting and improvement of our Service. You can set your e-mail options to prevent the automatic downloading of images that may contain these technologies that would allow us to know whether you have accessed our e-mail and performed certain functions with it.
If you would like to find out more about cookies and other similar technologies, please visit www.allaboutcookies.org or the Network Advertising Initiative's online sources at www.networkadvertising.org.

10. What rights and choices do you have?
We want you to understand your rights and choices regarding how we may use your personal data. Depending on how you use your data, these rights and choices may include the following:


  • Individual Rights. You have specific rights under applicable privacy law in respect to your personal data that we hold, including a right of access and erasure and a right to prevent certain processing activities.
If you are a resident in the European Union, you have the following rights in respect to your personal data that we hold:

  • Right of access. The right to obtain access to your personal data.

  • Right to rectification. The right to obtain rectification of your personal data without undue delay where that personal data is inaccurate or incomplete.

  • Right to erasure. The right to obtain the erasure of your personal data without undue delay in certain circumstances, such as where the personal data is no longer necessary in relation to the purposes for which it was collected or processed.

  • Right to restriction. The right to obtain restriction of the processing undertaken by us on your personal data in certain circumstances, such as, where the accuracy of the personal data is contested by you, for a period of time enabling us to verify the accuracy of that personal data.

  • Right to portability. The right to portability allows you to move, copy or transfer personal data easily from one organization to another.

  • Right to object. You have a right to object to any processing based on our legitimate interests where there are grounds relating to your particular situation. You can object to marketing activities for any reason whatsoever.
If you wish to exercise one of these rights, please contact us using the contact details below. For cookies or e-mail marketing, we provide the following easily usable option:
  • Cookies Settings and Preferences. You may disable cookies and other tracking technologies through the settings in your browser.
  • E-Mail Settings and Preferences. If you no longer want to receive marketing e-mails from us, you may choose to unsubscribe at any time [unsubscribe from this list].
In addition to the foregoing listed rights, as an EU resident, you also have the right to lodge a complaint with your local data protection authority. Further information about how to contact your local data protection authority is available at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

11. How to contact us?

If you have any questions or concerns about our Privacy Policy or if you want to exercise your rights, please send an email to legal@ironman.com

12. Data Protection Officer

For all enquiries regarding WTC’s activities you may also want to contact our Data Protection Officer who can be reached at: datenschutz@ironman.com.

13. Online Privacy Policy Updates

We may make changes to our privacy policy from time to time. Please review our policies regularly as updated policies will apply to your future use of our Services.

WTC welcomes your comments or questions regarding this Policy. Please contact us at:

World Triathlon Corporation
c/o IRONMAN

3407 West Dr. Martin Luther King Jr. Blvd

Suite 100

Tampa, Florida 33607

(813) 868-5940
PrivacyPolicy@ironman.com



Originally from: http://www.ironman.com/triathlon/privacy-policy.aspx#ixzz5LBwLqF00

Privacy Policy

Ironman Online Privacy and Cookie Policy 

Privacy protection is important to us. This Online Privacy and Cookie Policy ("Privacy Policy") describes how we process personal data through our Services.   

When we use the term "personal data" we mean any data that identifies you or makes you identifiable as a natural person.  

When we use the term "Services" we mean any of the services or websites that we own or operate that post or link to this specific Privacy Policy, including: 

  • Our websites (ironman.com; runrocknroll.com; u.ironman.com; womenfortri.com) 
  • Our marketing activitiesand  
  • Our social networking pages, profiles, and feeds.  

 

This Privacy Policy does not govern, and we maintain separate privacy policies for, the following: 

  • Our merchandizing activities, which shoppers will find on our store websites (ironmanstore.com: runrocknrollstore.com and eu.ironmanstore.com);    
  • Processing of personal data of participants in our sporting events, which participants will find when opening the event websites on ironman.com; and  
  • Ironman volunteer activities and media accreditation in Europe, which we provide at the point of volunteer registration or application for media accreditation.  

 

  1. Who is data controller of your personal data?

The World Triathlon Corporation, located at 3407 W. Dr. Martin Luther King Jr. Blvd., Suite 100, Tampa, Florida 33607 ("WTC", "we" or "our") is the data controller.  We control the processing of your personal data. 

If you wish to contact us, you can find our contact details at the end of this Privacy Policy. 

  1. What personal data do we collect?

In the context of rendering our Services, we may collect personal data about you. Please see Annex 1 for a detailed description on the data we collect. On a more general level, the personal data we collect can include the following: 

  • If you set up an account on our websitesUsername, password, name, e-mail address, birth date, gender and other information you provide during registration.  
  • If you contact us via e-mail, phone or mail. Name, e-mail address, phone number, address and other information you provide.  
  • If you subscribe to our newsletter. Name, e-mail address and marketing campaign information such as your reaction to our marketing and your interest in our Services. 
  • If you merely use our website. IP address, network file system, access times, domain name, browser data, browser type and language, device type, device ID, Uniform Resource Locators (URL), operating system, language preferences and information on your usage of our websites and online activities. 
  • Information we collect from social networks. When you interact with our Services through various social media, such as when you login through Facebook or when you follow WTC or share our content on Facebook, Twitter, Instagram or other websites, we may receive information from those social networks including your profile information, picture, user ID associated with your social media account, friends list, and any other information you permit the social network to share with third parties. The personal data we receive is dependent upon your privacy settings on the respective social media platforms. 
  1. How do we collect your personal data?

Personal data is collected in many ways and may include:  

  • Personal data you provide to us. Most of the personal data we receive comes to us voluntarily from our users in the course of using our Services, such as when setting up or using their accounts on our websites, subscribing to our e-mail newsletter or communicating with us.  

You are free to choose which information you want to provide to us or whether you want to provide us with personal data at all. However, some information, such as information requested for setting up an account on our websites, may be necessary for the performance of our contractual obligations in the context of your account registration. Without providing this personal data, you will not be able to set up or use an account. 

  • Personal data collected via technology. As you use our websites and apps, we may collect information through the use of cookies and similar technologiesPlease see Section 9 for more information. 
  • Personal data we receive from others. We may receive personal data about users from third parties such as social media sites, data enhancement services and law enforcement agencies. 
  1. Why and on which legal basis do we collect and use your personal data?

The reasons for using your personal data may differ depending on the purpose of the processingPlease see Annex 1 for a detailed description of the purposes for which we use your data. On a more general level, we regularly use your personal data for the following purposes and on the following legal grounds: 

  • We use your personal data for the performance of our contractual services or for the preparation of a contract with you. If you set up an account, we use your personal data to provide you with the account and its features. 
  • We use your personal data if justified by our legitimate interests. The usage of your personal data may be necessary for our own business interests and for providing you with our Services. For example, we use some of your personal data to enable you to visit and use our websites (see also Section 9 on cookies and similar technologies). We may use some of your personal data to evaluate and review our business performance, improve and individualize your experience and enjoyment of our Services and identify potential cyber security threats. If necessary, we may also use your personal data to pursue or defend ourselves against legal claims.  
  • We use your personal data after obtaining your consent. In some cases, we may ask you to grant us separate consent to use your personal data. Where we ask you for your consent, you are free to deny your consent and the denial will have no negative consequences for you. You are also free to withdraw your consent at any time with effect for the future. If you have granted us consent to use your personal data, we will use it only for the purposes specified in the consent form. 

This also includes our e-mail marketing activities. If you sign up for our e-mail newsletter on our websites, we will use your personal data for our e-mail marketing campaigns. You may unsubscribe from our e-mail newsletter at any time [unsubscribe from this list]. You may also contact us via e-mail, phone or mail at the address provided at the end of this document to request that we remove you from our e-mail list. 

Depending on regional legal requirements, such as in the European Union, we also ask for your consent when setting certain Cookies (see Section 9 for further information). 

  • We use your personal data to comply with legal obligationsWe are legally obligated to retain certain personal data for tax reasons and commercial law requirementand we might be required to provide data to law enforcement on request. 

We will only use your personal data for the purposes for which we have collected them. We do not use your personal data for automated individual decision-making. 

  1. With whom do we share your personal data? 

As required in accordance with how we use it, we will share your personal data with third parties. Please see Annex 1 for a detailed description of the third parties and the personal data we might share with them. On a more general level, we share your personal data with the following categories of third parties: 

  • Our affiliates and subsidiaries. We work closely together with our affiliates and subsidiaries around the world in regard to marketing activities. Please see the full list of our affiliates and subsidiaries in Annex 2.  
  • Service providers and advisors. Third-party vendors and other service providers that perform services for us and on our behalf, which may include marketing campaign services, providing mailing or e-mail services, data enhancement services, fraud prevention, web hosting, or providing analytic services. If applicable, such service providers will, by appropriate data processing agreements, be bound to process personal data only on our behalf and under our instructions. 
  • Purchasers and third parties in connection with a business transaction. Personal data may be disclosed to third parties in connection with a transaction, such as a merger, sale of our assets or shares, reorganization, financing, change of control or acquisition of all or a portion of our business, or in the event of a bankruptcy or similar proceedings. 
  • Law enforcement, regulators and other parties for legal reasons. Personal data may be disclosed to third parties as required by law or subpoena or if we reasonably believe that such action is necessary to (a) comply with the law and the reasonable requests of law enforcement; (b) to enforce our legal claims or to protect the security or integrity of our Services; and/or (c)to exercise or protect the rights, property, or personal safety of WTC, our partners, employees, or others. 
  1. How long do we keep yourpersonaldata? 

We will store personal data for as long as necessary to fulfill the purposes for which we collect the personal data, in accordance with our legal obligations and legitimate business interests. Afterwards, or at the end of the statutory retention times, the personal data will be deleted as applicable. For example, national commercial or financial codes may require retaining certain information for up to 10 years.  

  1. How do we protect your information?

We implement a variety of security measures to maintain the safety of your personal data when you use our ServicesHowever, no system of security can be 100% secure and so we cannot guarantee in all cases the security of the information that we process.  In the event we learn that personal data is compromised as a result of a breach of security, we will take steps to investigate and comply with notification obligations and take other steps in accordance with applicable laws and regulations.     

  1. How do we safeguard your personal data when there is an international transfer? 

As we are located in the United States, we transfer personal data from other countries to the United States. Depending on your place of residence or location, this may mean that your personal data will be stored in a jurisdiction that offers a level of protection that may, in certain instances, be less protective of your personal data than your resident jurisdiction.  

If you are located in the European Union, the following applies: 

To safeguard the direct collection of personal data from data subjects located in the European Union to third parties outside the European Union and the European Economic Area, we have entered into contracts that are based on the EU Standard Contractual Clauses with our European affiliates for the benefit of the affected data subjects. Please contact datenschutz@ironman.com for more information. 

Before transferring your personal data to a third party outside the European Union and European Economic Area, we will enter into contracts based on the EU Standard Contractual Clauses to safeguard your personal data. 

If you wish to inquire further about the safeguards we use, please contact us using the details set out at the end of this Privacy Policy.  

  1. Cookies andsimilartechnologies 

We, and our third-party partners, automatically collect certain types of usage information when you visit our websites, apps or social networking pageswhen you read our e-mails, or when you otherwise engage with us. Cookies, flash objects, web beacons, file information and similar technologies are used to distinguish you from other users of our websitesYou can usually change the settings of your browser to modify the permissions you give to us and third parties for the storing of and gaining access to cookies on your device.  

  • What are Cookies used for? Cookies are pieces of code that allow for personalization of our website experience by saving some of your personal data, such as user ID and preferences. A cookie is a small data file that is transferred to your device's hard disk (such as your computer or smartphone) for record-keeping purposes. Cookies and similar technologies ("Cookies") do lots of different jobs, like helping us understand how our website is being used, letting you navigate between pages efficiently, remembering your preferences and language settings and generally improving your browsing experience. Cookies can also help us to ensure that marketing you see online is more relevant to you and your interests. 
  • What types of Cookies are used by us and our partners? The types of Cookies used on our websites can generally be put into one of the following categories: strictly necessary; analytics; functionality; advertising; and social media.  
  • Strictly Necessary: These Cookies are essential to make our website work. They enable you to move around the websites and use their features. Without these Cookies, services that are necessary for you to fully use our website may not be available. Insofar as personal data are processed at all when strictly necessary Cookies are set, the processing is based either on the performance of a contract (when necessary for the Ironman Account) or it is necessary for the purposes of our legitimate interests. 
  • Functionality Cookies: These Cookies allow us to remember choices you make and tailor our website to provide enhanced features and content to you. For example, these Cookies can be used to remember your username, language choice or country selection, and they can also be used to remember changes you have made. The processing is based either on the performance of a contract (when necessary for the Ironman Account) or it is necessary for the purposes of our legitimate interests. 
  • Analytics Cookies: These Cookies collect information about how people are using our websites, for example which pages are visited the most often, how people are moving from one link to another and if a user experiences error messages on certain pages. All information these Cookies collect is grouped together with information from other people's use of our website. Overall, these Cookies provide us with analytical information about how our websites is performing and additional information on the users of our Services. If you are accessing our websites with a European IP address, you have been asked to consent to the use of these Cookies. You are free to deny your consent. Please see Annex 3 for more information. 
  • Advertising Cookies: These Cookies are used to deliver advertisements that are more relevant to you and your interests. If you are accessing our websites with a European IP address, you have been asked to consent to the use of these Cookies. You are free to deny your consent. Please see Annex 3 for more information. 
  • Social Media Cookies: In order to enhance your internet experience and to make the sharing of content easier, some of the pages on our website may contain tools or applications that are linked to third-party social media service providers such as Facebook or Twitter. Through these tools or applications, the social media service provider may set its own Cookies on your device. We do not control these Cookies and you should check the social media service provider's website for further details about how they use Cookies. 
  • Mobile devices: If you enter our website or apps via mobile device with activated location-based services, we may collect information about your current location as well as the kind of mobile device in use. Most of the mobile devices provide the possibility to disconnect from location-based services or to deactivate those. 
  • How can you manage Cookies? If you would prefer not to accept Cookies, most browsers will allow you to (i) change your browser settings to notify you when you receive a Cookie, which lets you choose whether or not to accept it; (ii) disable existing Cookies; or (iii) set your browser to automatically reject Cookies. Please note that doing so may negatively impact your experience using our websites and apps, as some features and services on our websites and apps may not work properly. Depending on your mobile device and operating system, you may not be able to delete or block all Cookies.  

Your Cookie settings can typically be adjusted in the "options" or "preferences" menu of your browser. In order to understand these settings, the following links may be helpful, otherwise you should use the "Help" option in your browser for more details.  

We also use clear gifs in HTML-based e-mails sent to our newsletter subscribers to track which e-mails are opened and which links are clicked by them. The information allows for more accurate reporting and improvement of our Services. You can set your e-mail options to prevent the automatic downloading of images that may contain these technologies that would allow us to know whether you have accessed our e-mail and performed certain functions with it. 

Additionally, we support the self-regulatory principles for online advertising (Principles) published by the Digital Advertising Alliance (DAA). This means that we allow you to exercise choice regarding the collection of information about your online activities over time and across third-party websites for online interest-based advertising purposes. More information about these Principles can be found http://www.aboutads.info/.If you want to "opt out" of receiving online interest-based advertisements on your internet browser from advertisers and third parties that participate in the DAA program and perform advertising-related services for us and our partners, please follow the instructions at www.aboutads.info/choices, or http://www.networkadvertising.org/choices/ to place an "opt-out" cookie on your device indicating that you do not want to receive interest-based advertisements.  Opt-out cookies only work on the internet browser and device they are downloaded onto. If you want to opt-out of interest-based advertisements across all your browsers and devices, you will need to opt-out on each browser on each device you actively use. If you delete cookies on your device generally, you will need to opt-out again. 

Please note that when you "opt-out" of receiving interest-based advertisements, this does not mean you will no longer see advertisements from us or on the Services.  It means that the online ads that you do see from DAA program participants should not be based on your interests.  We are not responsible for effectiveness of, or compliance with, any third-parties’ opt-out options or programs or the accuracy of their statements regarding their programs. In addition, third parties may still use cookies to collect information about your use of the Services, including for analytics and fraud prevention as well as any other purpose permitted under the DAA’s Principles. 

  1. What rights and choices do you have? 

We want you to understand your rights and choices regarding how we may use your personal data.  

Individual Rights. You have specific rights under applicable privacy law in respect to your personal data that we hold, including a right of access and erasure and a right to prevent certain processing activities.  

  1. a) Your European Union Rights

If you are located in the European Union, you have the following rights in respect to your personal data that we hold: 

  • Right of access. The right to obtain access to your personal data. 
  • Right to rectification. The right to obtain rectification of your personal data without undue delay where that personal data is inaccurate or incomplete. 
  • Right to erasure. The right to obtain the erasure of your personal data without undue delay in certain circumstances, such as where the personal data is no longer necessary in relation to the purposes for which it was collected or processed.

Annex 1 – Ironman General Policy

Categories of Personal Data

Purposes of Use and Legal Basis for Processing (in brackets – legal basis for EU)

Recipients

Name

E-mail address

Date of birth

Gender (optional)

Country

Newsletter you have signed up for

Information relevant for marketing (only as far as accessible to Ironman: participation in events, purchases made, membership in a TriClub or AWA, information you added to your Ironman account, information collected through data enhancement services)

Information on your reaction to our marketing (opening of e-mails, click rates)

·      Data used to conduct e-mail marketing (consent).

Please note: You can withdraw your consent at any time. You can set your e-mail options to prevent the automatic downloading of images that may contain technologies that would allow us to know whether you have opened our e-mail or clicked on any links therein.

·      Your data will be added to your customer file, if such a file exists already (legitimate interest to offer customers individualized services).

·      We might also use your reaction to our marketing to improve or change our business marketing strategies (legitimate interests in analyzing customers for marketing and business development).

Business Support Vendors: Vendors that provide Ironman with business support software, including e-mail account applications, spreadsheet and word editors, presentation programs, data storage and management applications, and IT security software. These vendors may, by contract, only process data on behalf of Ironman.

Marketing Vendors: Vendors that provide marketing services for Ironman – either by marketing software applications or by external marketing management. These vendors may, by contract, only process data on behalf of Ironman.

Analytics Vendors: Vendors that provide Ironman with applications or software to analyze or enhance personal data. These Vendors may, by contract, only process data on behalf of Ironman.

Ironman Subsidiaries for regional marketing.

 

Name

E-mail address

Home address

Phone number

Additional information provided by you

·      If you contact us to give us feedback, ask us questions or communicate with us for any reason (via e-mail, mail or phone), we will use your data to answer your request (depending on the purpose of the communication: performance of a contract, legitimate interest in answering user initiated correspondence).

·      We might also use your question or feedback to evaluate and improve our business performance (legitimate interest in analyzing customers for marketing and business development).

·      Your data will be added to your customer file, if such a file exists already (legitimate interest in offering customers individualized services).

Business Support Vendors

Analytics Vendors

Ironman Subsidiaries

Name

User name

Password

E-mail address

Date of birth (optional)

Gender (optional)

Ranking (optional)

TriClub membership (optional)

Event participation (optional)

Additional Ironman Coach information (optional)

·      Used to enable you to set up and maintain an Ironman Account (performance of a contract).

·      Used for offering our online account services to you (including enabling you to add and share your race results and events and the services of Ironman University (performance of a contract).

·      Your account data will be added to your customer file (legitimate interest in offering customers individualized services).

Business Support Vendors

Analytics Vendors

Website Application Hosting Providers. Such providers may, by contract, only process data on behalf of Ironman.

Ironman Subsidiaries

Ironman University test results

E-mail address

Date of test

End of certification

Payment information for certificate

·      Used to determine your eligibility of becoming an Ironman University Coach and manage your certifications (performance of a contract).

Business Support Vendors

 

Annex 2 – List of IRONMAN Entities

ENTITY NAME

ADDRESS

Local Data Protection Officer

IRONMAN Germany GmbH

Höchster Straße 90, 65835 Liederbach, Germany

Data Protection Officer

Höchster Straße 90, 65835 Liederbach, Germany

datenschutz@ironman.com

IRONMAN Denmark ApS

Hannovergade 8, 2300 Copenhagen S, Denmark

n/a

IRONMAN Sweden AB

Box 9, 391 20 Kalmar, Sweden

n/a

World Endurance B. V.

Beechavenue 101, 1119 RB Schiphol-Rijk

n/a

IRONMAN Ltd. (UK)

6G Park Square, Milton Park, Abingdon, Oxfordshire, OX 14 4 RR, UK

n/a

IRONMAN Ireland Ltd.

Parkview House, Beech Hill Office Park, Clonskeagh, Dublin 4, Ireland

n/a

IRONMAN Spain S.L.U.

Pau Claris 172, 5º (5th Floor), Door: 1ºB, 08037 Barcelona, Spain

n/a

IRONMAN France S.A.R.L.

6 Place Garibaldi, 06000 NICE, France

Data Protection Officer

Höchster Straße 90, 65835 Liederbach, Germany

datenschutz@ironman.com

IRONMAN Austria GmbH

Alter Platz 12/2, 9020 Klagenfurt am Wörthersee, Austria

n/a

IRONMAN Italy S.R.L.

Via Cesare Battisti, 31, 65122, Pescara, Italy

n/a

IRONMAN Switzerland AG

Grafenauweg 2, 6300 Zug, Switzerland

n/a

IRONMAN Luxembourg S.A.R.L.

16 rue Notre Dame, L-2240 Luxembourg

n/a

Ironman Canada Inc.

4269 Station Road, Vineland Station, Ontario, Canada L0R 2E0

n/a

IRONMAN 70.3 South Africa (Pty) Ltd

No 7, 5th Avenue, Walmer, Port Elizabeth, South Africa 6070

n/a

IRONMAN South Africa (Pty) Ltd

No 7, 5th Avenue, Walmer, Port Elizabeth, South Africa 6070

n/a

IRONMAN 70.3 Durban (Pty) Ltd

No 7, 5th Avenue, Walmer, Port Elizabeth, South Africa 6070

n/a

Ironman New Zealand Ltd

401 Tamaki Drive, St Heliers, Auckland, 1071 , New Zealand

n/a

World Endurance Malaysia Sdn. Bhd.

17-P1, Block A, Jaya One, 72A Jalan Universiti, 46200 Petaling Jaya, Selangor

n/a

Ironman (Asia) Pte. Ltd.

221 Henderson Road, #01-02 Henderson Building

Singapore 159557

n/a

Competitor Group Inc.

c/o World Triathlon Corporation, 3407 W. Dr. Martin Luther King Jr. Blvd Suite 100, 33607 Tampa, Florida, USA

n/a

Competitor Group UK Ltd.

6G Park Square, Milton Park, Abingdon, Oxfordshire, OX 14 4 RR, UK

n/a

Competitor Group Ireland Ltd.

Parkview House, Beech Hill Office Park, Clonskeagh, Dublin 4, Ireland

n/a

Competitor Spain S.L.

Calle Doctor Fleming No 3

9D, Madrid 28036

n/a

Cape Epic (Pty) Ltd.

21 Pepper Street, Cape Town, 8000

n/a

Swiss Epic AG

Swiss Epic AG

Grafenauweg 2

6300 Zug

n/a

USM Events Pty Ltd.

Registered Principal Place of Business

200 Wells Street, South Melbourne, VIC, 3205

n/a